Account Clerk II
Under general supervision, to do difficult clerical work in connection with keeping and checking accounting records; and to do related work as required.
Directly responsible to designated administrators.
ESSENTIAL JOB FUNCTIONS
- Processes bills for payment
- Reconciles invoices with purchase orders and checks extensions and other calculations
- Prepares warrants and register sheets; prepares reports showing expenditures by budget classification
- Forwards warrants to County Superintendent of Schools for auditing and processing
- Maintains records of accounts paid and accounts outstanding
- Types and distributes purchase orders
- Computes payroll for certificated and classified employees
- Computes such payroll deductions as withholding tax, retirement, contributions to health insurance plans, etc.
- Types payroll warrants
- Prepares records of payroll expenditures by budget classification
- Prepares periodic reports of deductions for retirement, health insurance, professional dues, etc.
- Posts and maintains employee sick leave and vacation records
- Posts to and maintains records of cafeteria receipts and expenditures
- Receives, counts, and deposits receipts from school cafeterias
- Receives and checks bills for foods, supplies, and services
- Prepares warrants for the payment of bills; prepares reports of cafeteria financial operations for State and District officials
- Prepares and distributes requests for price quotations for standard cafeteria items
- Maintains records of, and prepares bills for community organizations using District cafeteria facilities
- Posts to and maintains records of receipts and expenditures for Federal projects
- Computes and records salary, supply, services, and other project expenses
- Computes Federal Government and District portions of expenditures
- Prepares vouchers
- Allocates expenses to appropriate projects
- Prepares financial reports for projects
- Prepares payroll warrants for students employed under Federal projects
- Assigns and checks the work of full-time and student assistant
- Operates a computer terminal
- Controls the data entry and output functions
- Performs clerical work involved in the receipt, auditing, and scheduling of data processing materials
- Operates various peripheral data processing equipment
- Understands methods, practices, and terminology used in financial recordkeeping work, office methods, practices, and procedures
- Performs difficult accounting clerical work requiring the use of independent judgment and initiative
- Posts data and make arithmetic calculations rapidly and accurately
- Understands and carries out oral and written directions.
DEMONSTRATED KNOWLEDGE AND ABILITIES:
- Modern office practices, procedures and equipment.
- Operation of a computer and assigned software.
- Terminology, processes and operations of assigned office or program.
- Record-keeping and filing techniques.
- Telephone techniques and etiquette.
- Basic research methods and report preparation techniques.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Interpersonal skills using tact, patience and courtesy.
- Applicable laws, codes, rules and regulations.
- Oral and written communication skills.
- Basic budgeting practices regarding monitoring and control.
- Basic math.
- Proper methods of storing equipment, materials and supplies.
- Communicate effectively with students, parents, staff and administration.
- Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.
- Answer telephones and greet the public courteously.
- Maintain records, logs and files.
- Learn principles of training and providing work direction and guidance to others.
- Compile, assemble, verify and prepare data for records and reports.
- Determine appropriate action within clearly defined guidelines.
- Compose correspondence and written materials independently.
- Work independently with little direction.
- Establish and maintain cooperative and effective working relationships with others.
- Meet schedules and time lines.
- Plan and organize work.
- Add, subtract, multiply and divide quickly and accurately.
- Operate a variety of office equipment including a computer and assigned software.
- Be able to multitask. Maintain consistent, punctual and regular attendance. Move hands and fingers to operate a computer keyboard.
- Hear and speak to exchange information in person and on the telephone.
- Sit or stand for extended periods of time.
- See to read a variety of materials.
- Bend at the waist, kneel or crouch to file materials.
- Type at a speed of thirty-five (35) words a minute
- Operate adding, calculating, and bookkeeping machines
- Plus qualifying test.