New Haven Unified School District

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Specialist » Personnel/Fiscal Systems Specialist

Personnel/Fiscal Systems Specialist

A. PRIMARY FUNCTION

  1. Maintain the personnel position control system as it integrates with the budget and payroll system

  2. Maintain a coordinated relationship with payroll and personnel through the Personnel Coordinator and Business Manager.

B. ORGANIZATIONAL RELATIONSHIPS

  1. Directly responsible to the Chief Personnel Officer.

C. ESSENTIAL JOB FUNCTIONS

  1. Responsible for the technical and daily management and operation of the district’s position control system as it operates in conjunction with Personnel and the budget and payroll system.
  2. Responsible for working with the technology department, or County office or the lead system administrator’s, with updates, releases and modifications to the position control system.
  3. Responsible for training of personnel staff and site administrators and managers as applicable in operating and generating reports from the position control system.
  4. Responsible for analyzing data, checking for accuracy, and making necessary adjustments.
  5. Responsible for developing reports to extract data from the position control system to ensure accuracy of data input and maintenance.
  6. Responsible for creation and maintenance of all essential master tables, salary schedules, and work calendars for the position control system.
  7. Works closely with business department in the utilization of personnel and financial software.
  8. Responsible for accurate maintenance in the position control system of authorized changes in positions, in hours/FTE, and account codes.
  9. Responsible for accurate application of account code structure in position control system.
  10. Responsible for position attachment, posting of additional earnings, health and welfare calculations and generating Personnel Action Forms (PAF) as needed for new and existing assignments.
  11. Responsible for periodic analytics and producing summary reports for District-wide positions in conjunction with the Adopted Budget and Interim Reports.
  12. Generates reports related to Personnel and position control.
  13. Provides and maintains information for personnel records regarding hires, transfers, terminations and status changes.
  14. Sets up the authorized positions and establishes the job codes for those positions.
  15. Perform complex analytical and technical tasks involving the position control system for Budget Development and the preparation of the annual District budgets.
  16. Works closely with the Business and Payroll Departments to ensure accuracy of position control records and salary projections.
  17. Acts as liaison with Personnel, Business and Payroll to provide increased understanding of budget, position control and payroll issues.
  18. Perform complex analytical and technical calculations involving program budget control and analysis and for the preparation of the annual District budgets.
  19. Develop spreadsheets used for projections and analysis and in the preparation of various financial reports.
  20. Performs other job duties as assigned.

D. EXPERIENCE
 
  • Increasingly responsible experience in performing highly complex clerical and technical functions
  • Experience in application of software programs in word processing and spreadsheets
  • Position Control and/or Payroll experience desirable

E. KNOWLEDGE/SKILLS

Knowledge of:
 
  • Correct English usage, composition, grammar, spelling and vocabulary
  • Oral and written communication skills
  • Record-keeping and record-checking techniques
  • Principles of staff and public relations
  • Operation of a computer terminal and data entry techniques
  • Principles, practices and techniques of public agency human resources including recruitment, selection and equal employment opportunity

Ability to:

  • Initiate and check records with accuracy and speed
  • Read, interpret and apply technical instructions for computer system operations
  • Understand and apply principles, techniques and procedures required for effective job performance
  • Operate a computer terminal to enter data, maintain records, and generate reports
  • Communicate effectively both orally and in writing
  • Use ten-key calculator
  • Make mathematical calculations involving basic math applications and computation of percentages and averages
  • Gather and analyze data and prepare reports
  • Make sound, independent decisions with established policy and procedural guidelines
  • Perform detailed office support work and making mathematic calculations with speed and accuracy
  • Maintain accurate confidential personnel records
  • Establish and maintain cooperative working relationships with those contacted in the course of the work

Management Salary Range 18/1-5
225 day work year