New Haven Unified School District

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Specialist » Facilities Specialist

Facilities Specialist

A. PRIMARY FUNCTION:

Under the supervision of the Director of Facilities, to perform duties related to the administration of construction projects for the district. To assist with the bidding of construction projects; prepare requisitions and related financial tracking; process accounting reports to the Office of Public School Construction; to retain records as required; to perform other job-related duties as required.

B. ORGANIZATIONAL RELATIONSHIPS:

Directly responsible to the Director of Facilities.

C. ESSENTIAL JOB FUNCTIONS:

Duties may include but are not limited to the following:
  1. Coordinate and facilitate all requests for bids, bid openings and contract signing.
  2. Responsible for the technical, operational, and daily management of the Facility Dept.
  3. Responsible for maintaining project logs.
  4. Responsible for creation of expense reports for the State Allocation Board.
  5. Prepare Board work for Facility Department.
  6. Work closely with accounts payable to ensure payment of invoices in a timely manner.
  7. Perform other duties as assigned.
D. QUALIFICATIONS:

KNOWLEDGE OF:

  • Principles and practices of public agency purchasing, particularly as related to facilities and construction.
  • Public contract code and construction bidding process.
  • Business office and purchasing procedures
  • Governmental fund accounting
  • California Labor Code
 
ABILITY TO:

  • Read and interpret laws, rules, and regulations for purchasing under Education and Government Codes
  • Analyze invoices, bids and contracts for completeness, quality and cost
  • Establish and maintain cooperative working relationships with those contacted in the course of work\
  • Read and analyze certified payroll records
  • Communicate effectively, orally and in writing
  • Possession of a valid California driver's license with no restrictions which would preclude driving on the job is a continuous requirement.
 
E. EDUCATION:

Equivalent to completion of an associate degree in an appropriate field.

Accounting, business, purchasing, or other business experience may be substituted for the education on a year for year basis.

F. EXPERIENCE:

Minimum three years of increasingly responsible experience in performing purchasing, business or technical purchasing-support.

Work, preferably in a public agency setting with experience in construction administration requirements.

Mgt. Salary Range 18-26

225 day work year